The Ultimate Stallholder Checklist
What to Pack for a Smooth Market Day
Market day is exciting, but it can also be hectic if you forget something important!
To help you stay organised and stress-free, here’s a handy checklist of must have items every stallholder should pack for a smooth, successful day at the market.
Essentials You Don’t Want to Forget:
1. Trolley or Cart
Save your back and make setup and pack-down a breeze by bringing a sturdy trolley. It’s perfect for transporting heavy boxes, product stock, and display items between your vehicle and stall.
2. Tent Walls & Shelter
Protect your products and yourself from the weather. Even if the forecast looks good, bring tent walls or side panels to shield against wind, sun, or unexpected rain.
3. Weights for Your Tent
Strong winds can be a nightmare for market stalls! Always bring weights (like sandbags or water weights) to secure your tent and keep it safe and stable throughout the day. At Big Little Markets we require you to have 20kg per leg.
4. Food & Water Bottle
You’ll be busy all day, so pack snacks and a refillable water bottle to keep your energy up and stay hydrated. Some markets may have food vendors, but it’s always smart to have your own.
5. Display Materials
Don’t forget hooks, shelves, racks, tablecloths, and signage to create an inviting and professional-looking stall.
6. Payment Options
Bring your EFTPOS machine or card reader, and have a cash float for small change to make sales seamless for all customers.
7. Packaging Supplies
Have plenty of bags, boxes, or wrapping materials ready to package purchases neatly and securely.
8. Sign-Up Sheet or Tablet for Customer Contacts
If you’re growing your mailing list or social media following, bring a sign-up sheet or digital device to capture customer details easily.
9. Tape, Scissors & Tools
Be prepared to fix any display mishaps quickly with basic tools like tape, scissors, zip ties, or a multi-tool.
10. Personal Comfort Items
Bring sunscreen, a hat, and comfortable shoes to keep yourself protected and comfortable during the day.
Bonus Tip: Make a Pre-Market Checklist
Create your own checklist and pack your vehicle the night before to avoid morning rush stress and ensure nothing important gets left behind!
With this checklist in hand, you’ll be fully prepared to focus on what really matters: connecting with customers and selling your beautiful crafts. Here’s to a smooth, successful market day!
Big Little Markets have events all year round. Check out our event listing to see when our next event is coming to an area near you.
Market Bookings
To book a pop up market to come to your venue, shopping centre, car park, business, park or other space, we typically need four months notice.
Get in touch with us and discuss what you are offering in terms of space, how you can help promote the event and what else you have planned for the event day. If there is space for over 30 stalls, if you have a strong promotions plan and event strategy, we might be able to bring a pop-up market to you for a minimal fee.
Terms & Conditions
- Stallholders are not permitted to pack up before events conclude.
- Site access for set up is 3 hours before the event.
- Final site maps and run sheets will be provided to stakeholders 1-2 weeks before the event.
- Please provide a site map with location preferences for the event.
- Please note final site map locations may change on the day of the event.
- Redsteps reserve the right to relocate vendors for better fit and to avoid gaps.
- Bump out concludes one hour after the event finish time. Should bump out be required after trading hours, extra charges will apply.
- Please outline on your site map where we will have access to toilets, power, water.
- All vendors will be required to provide their Public Liability Insurance Certificate of Currency with their application.
- Redsteps holds $20 million public liability and conducts risk assessments with every event.
- All food vendors will be required to provide us with a copy of their Streatrader licence.
- Vendor selection is at the sole discretion of Redsteps. Venue can provide exclusions of stall types or provide guidelines as to stall types.
- Stakeholders must respond accordingly and cooperatively with all Event Management Staff
- The Event Organiser has the right to leave the premises should stakeholder behaviour be inappropriate or unsafe or breaches the vendors terms and conditions.
- Stakeholders agree that during the event, the event organisers will be conducting videography and photography which may be published for the purposes of Redsteps and future event promotions.
- Should the event be postponed due to bad weather or other circumstance we will reschedule the event to the next best date available for the location.
- In the circumstances an event is cancelled due to extreme weather conditions and a replacement date cannot be established within 30 days of the original event date, Redsteps holds the right to retain fees for any works completed to date if event organisers have been paid any fees to host the event.